Updating Your Email Signature in Outlook Desktop App

Introduction

This article guides you through updating or creating your email signature template in the Outlook Desktop App. The "GJ Signature" template should be available to choose from and customize. If you do not receive this template due to our system limitations, you can manually copy and paste the signature from the provided Word document into your email signature box. Follow the steps below to ensure your email signature is correctly set up.

Instructions

Check for the "GJ Signature" Template
1. Open your Outlook Desktop App.
2. Go to File > Options.
3. In the Outlook Options dialog box, select Mail.
4. Click on Signatures under the Compose Messages section.
5. In the Email Signature tab, look for the "GJ Signature" template in the Select Signature to edit box.
Update Placeholders with Your Information
1. If the "GJ Signature" template is available, select it and update the placeholders with your personal information.
  - Replace "Your Preferred Name" with your preferred name.
  - Update "Your Professional Title" with your professional title.
  - Fill in your department, office extension, mobile number, and email address accordingly.
2. Once updated, click OK to save your changes.
3. NOTE: You might see the below error; just click "Yes" to proceed.
If the "GJ Signature" Template is Not Available
1. Download the Signature Template Document
  - First, download the attached Word document containing the email signature template. You can find the document attached to this article.
2. Open the Signature Template Document
  - Open the downloaded Word document to view the signature template. Please refer to this article for a detailed sample of the email signature.
    https://helpdesk.gleneaglesjpmc.com.bn/support/solutions/articles/76000023610
3. Copy the Signature Template
  - Highlight all the content of the signature template in the Word document.
  - Right-click the highlighted text, select "Copy" or press Ctrl+C on your keyboard.
4. Open Outlook Desktop App and Access Signature Settings (Refer to Step 1 for image)
  - Open your Outlook Desktop App.
  - Go to File > Options.
  - In the Outlook Options dialog box, select Mail.
  - Click on Signatures under the Compose Messages section.
5. Create a New Signature
  - In the Email Signature tab, click New to create a new signature.
  - Name the new signature (e.g., "My Signature", "GJ Signature").
  - In the Edit signature box, right-click and select "Paste" or press Ctrl+V on your keyboard to paste the copied signature template.
6. Update Placeholders with Your Information
  - Replace the placeholders in the signature template with your personal information.
    - For example, replace "Your Preferred Name" with your preferred name.
    - Update "Your Professional Title" with your professional title.
    - Fill in your department, office extension, mobile number, and email address accordingly.
  - Please ensure the logo is properly displayed.
7. Save Your Signature
  - Once you have updated all the placeholders with your information, make sure the new template is selected as default.
  - Click "OK" to save your new email signature.

Additional Resources

For more detailed guides, you can refer to the following articles:

Email Signature Sample: https://helpdesk.gleneaglesjpmc.com.bn/support/solutions/articles/76000023610
Web Outlook Setup Guide: https://helpdesk.gleneaglesjpmc.com.bn/support/solutions/articles/76000023608

Following these steps will ensure that your email signature is up-to-date and consistent with Gleneagles JPMC standards. Please contact the IT support team for assistance if you encounter any issues.