Updating Your Email Signature in Web-Based Outlook

Introduction

This article guides you through updating or creating your email signature template in Web Outlook. Since you probably don't have access to the desktop app, you'll need to manually copy and paste the signature from the provided Word document (scroll down to download the attached) into your Web Outlook email signature box. Follow the steps below to ensure your email signature is correctly set up.

Instructions

Download the Signature Template Document
- First, download the attached Word document containing the email signature template. You can find the document attached to this article.
Open the Signature Template Document
- Open the downloaded Word document to view the signature template. Please refer to this article for a detailed sample of the email signature.
  https://helpdesk.gleneaglesjpmc.com.bn/support/solutions/articles/76000023610
Copy the Signature Template
- Highlight all the content of the signature template in the Word document.
- Right-click the highlighted text, select "Copy", or press Ctrl+C on your keyboard.
Open Web Outlook and Access Signature Settings
- Log in to your Web Outlook account. https://outlook.office.com/mail/
- Click on the gear icon (Settings) in the upper right corner of the page.
- Select "View all Outlook settings" at the bottom of the Settings pane.
- In the Settings menu, navigate to Mail > Compose and reply.
Paste the Signature Template
- In the Email signature section, click inside the signature box.
- Right-click and select "Paste" or press Ctrl+V on your keyboard to paste the copied signature template.
Update Placeholders with Your Information
- Replace the placeholders in the signature template with your personal information.
  - For example, replace "Your Preferred Name" with your preferred name.
  - Update "Your Professional Title" with your professional title.
  - Fill in your department, office extension, mobile number, and email address accordingly.
- Ensure the logo is displayed correctly; otherwise, insert it manually. The logo is also attached to this article.
Save Your Signature
- Once you have updated all the placeholders with your information, make sure the new template is selected as default.
- Click "Save" to save your new email signature.

Additional Resources

For more detailed guides, you can refer to the following articles:

Email Signature Sample: https://helpdesk.gleneaglesjpmc.com.bn/support/solutions/articles/76000023610
Desktop App Outlook Setup Guide: https://helpdesk.gleneaglesjpmc.com.bn/support/solutions/articles/76000023629

Following these steps will ensure that your email signature is up-to-date and consistent with Gleneagles JPMC standards. Please contact the IT support team for assistance if you encounter any issues.