How to Create and Manage a Shared Folder in OneDrive

Creating a (New) Shared Folder

Sign in to OneDrive:
- Open your web browser and go to OneDrive on Office.com.
- Sign in with your GJ email credentials.
- Select the OneDrive App listed on the left side after expanding the menu.
Create a New Folder:
- Click on the New button at the top of the page.
- Select Folder from the drop-down menu.
- Name your folder and click Create.
Upload Files:
- Open the newly created folder.
- Click on the Upload button.
- Select the files you want to upload from your device.
- Alternatively, you may drag & drop your files or folders to the newly created folder.

Select the Folder:
- Navigate to the folder you want to share, after select "My files".
- Right-click the folder and select Share from the context menu.
Set Sharing Options:
- In the sharing window, enter the email addresses of the people you want to share the folder with.
- Choose the permissions: Can Edit (allow editing) or Can View (view only).
- Click on Send to share the folder via email. Alternatively, you can click on Copy Link to generate a shareable link.
- NOTE: shareable link only accessible within IHH Healthcare, not shareable outside of the IHH Healthcare group. If you're planning to share externally, please add their specific email instead.
Adjusting Link Settings (Optional):
- Before sending, click on the settings icon (gear) to adjust link settings:
  - Anyone with the link can access the folder. However, this is disabled.
  - People in your organization can access it if using a work account.
  - Specific people if you only want named individuals to access it.
  - People you choose for manually added email addresses.
- Set an expiration date and/or password for added security if needed.

View Shared Folders:
- Click on Shared in the left navigation pane to see folders shared with you and those you’ve shared.
  - With you - files or folders other people share with you.
  - By you - files or folders you shared with other people.
Change Permissions:
- Go to the shared folder.
- Click on the Buddy icon next to the shared folder name.
- Under the People section, you can see who has access.
- Click on the Pencil icon next to a person's name to change permissions or stop sharing.
Stop Sharing:
- To stop sharing the folder completely, click on the Link section.
- Click on Stop sharing or remove individual permissions by clicking on the x next to a person's name.
- Alternatively, clicking on the rubbish bin can stop sharing entirely.

Keep track of shared items: Regularly review the shared items to ensure the right people have access.
Secure your data: Use passwords and expiration dates for sensitive information.
Communicate clearly: Inform your collaborators about the access permissions and guidelines.

By following these steps, you can efficiently create, share, and manage folders in OneDrive, enhancing collaboration and productivity.